Privacy Policy, Terms of Service, and Messaging Disclosures

Your privacy is critically important to us. As such, we have a few fundamental principles:

1. We don’t ask for personal information unless we truly need it.
2. We don’t share your personal information with anyone except to comply with the law, provide care between your providers, or protect our rights.
3. We don’t store personal information on our servers unless required for ongoing operations.

Who we are

Practice Name: Godley Family Orthodontics

Our website address is: https://godleyfamilyortho.com

Website Visitors

Like most website operators, we collect non-personally-identifying information such as browser type, language preference, referring site, and visit timestamps to better understand how visitors use our website.

Personally-Identifying Information

We collect personally-identifying information only as necessary to fulfill the purpose of the visitor’s interaction with our website or office. Visitors can always refuse to supply such information, though it may limit their use of certain features.

Protection of Personally-Identifying Information

We disclose personally-identifying information only to those of our employees, contractors, and affiliated organizations that need to know that information to process it on our behalf. These parties are contractually bound not to disclose it. Some may be located outside your home country.

1. How We Protect Your Information
   We use industry-standard safeguards including: secure server environments, HIPAA-compliant software, limited access to patient records by authorized personnel only
2. Sharing of Information
   We do NOT sell, trade, or rent your personal information. We may share or disclose information only when: required by law (e.g., court order), necessary for your care (e.g., your dental provider, referring specialists, insurance billing), you have provided explicit consent.

Comments

Should you as a visitor choose to leave comments on the site, we collect the data shown in the comments form and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you visit a login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Mobile Messaging Privacy and SMS Disclosure

Mobile information will not be shared with third parties/affiliates for marketing or promotional purposes. All categories above exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

1. Patient Consent Notice
   By providing your phone number, you agree to receive text messages from Godley Family Orthodontics for purposes such as appointment reminders, updates, billing or insurance notifications, and other dental-related communications. Message and data rates may apply. Message frequency varies depending on your appointments and care plan.
2. Privacy Assurance
   Your personal information is kept secure and confidential in accordance with HIPAA. Please see our Privacy Policy for more details.
3. Opt-Out Instructions
   Reply STOP to opt out at any time. Or contact our office so that a team member can assist you.

Messaging Terms & Conditions

By opting in, you agree to receive informational messages from Godley Family Orthodontics, including:
● Appointment reminders
● Account updates
● General office communications
● Occasional promotional or marketing content

Message frequency varies. Message and data rates may apply.
● To opt out, text STOP
● For help, text HELP or email us at info@godleyfamilyortho.com or call our team at (317) 913-2828.

HIPAA Compliant

We are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA). Your health information is: protected and stored securely, only shared with your consent or when legally required, never sold to third parties.

1. How We Protect Your Information
   We use industry-standard safeguards including: secure server environments, HIPAA-compliant software, limited access to patient records by authorized personnel only
2. Sharing of Information
   We do NOT sell, trade, or rent your personal information. We may share information only when: required by law (e.g., court order), necessary for your care (e.g., your dental provider, referring specialists, insurance billing), you have provided explicit consent.

DMCA Notice

Godley Family Orthodontics respects the intellectual property rights of others and asks that everyone using our services do the same. If you believe that your copyrighted work has been reproduced on our website without authorization, you may notify our legal department in accordance with Title 17, United States Code, Section 512(c)(2) by providing the following information:

1. Identification of the copyrighted work that you claim has been infringed.
2. The URL or specific location on our website where the infringing material is found.
3. Your contact details, including address, telephone number, and email.
4. A statement under penalty of perjury that:
   o You have a good-faith belief that the material’s use is unauthorized.
   o The information in your notice is accurate, and you are the copyright owner or authorized to act on their behalf.
5. Your electronic or physical signature.
   Upon receiving a properly drafted notice, we will promptly remove or disable access to the infringing material. False claims may result in legal consequences, including court costs and attorney’s fees. For more information about the DMCA, visit: U.S. Copyright Office.
   
   Notices of copyright infringement claims should be sent to:
   
   By Mail:
   Godley Family Orthodontics
   12036 N Michigan Rd, Suite 110
   Zionsville, IN 46077
   
   By Email: info@godleyfamilyortho.com

Effective Date: December 22, 2022.

Updated August 2, 2025.

We may update this policy from time to time. When we do, the revised date will appear here. We encourage you to review this policy regularly.